QuickBooks Desktop vs Online

iPoint synchronizes with both the Desktop and Online versions of QuickBooks. We have done our best to make sure that data and transactions sync seamlessly to create a simple yet powerful connection. Which of the platforms should you use to interface with iPoint. We really don’t have a preference as it depends largely on how you run your business.

It is important to understand, however, that the two flavors of QuickBooks are, in fact, two separate programs. Yes, they are both created by Intuit software. Yes, they both track your finances and do many of the same functions. But they are two distinctly different applications written from the ground up by different development teams. Before choosing which flavor of the software you want to use, you should consider the differences.

This article used to define the differences between the two versions of QuickBooks, but that is a continuously moving target. Intuit continues to develop for both platforms, although lately, it seems that most of the new innovations are being rolled out to the Online product and not necessarily the Desktop version. To further add to the confusion, there are multiple versions of both Desktop and Online and each level has different functionality even across the same platform.

So which version should you choose? QuickBooks Desktop is still more robust in the reporting and inventory functionality. But Online provides easier access from multiple locations. The Online has no software to install, but an internet outage means you can’t get to your financials. The Desktop version has to be upgraded every 3-5 years or ancillary services won’t work. But Online is constantly updated so you always have the latest version.

Keep in mind, that several of the shortcomings in QuickBooks Online are addressed by iPoint. Remember iPoint is a Job Costing software, so many of those features are enhanced in our software anyway. Things like Inventory Counts, Progress Billing, Job Cost Reporting can be done directly in iPoint. So even though QBO does not have those capabilities, iPoint can fill in the gaps. iPoint doesn’t cover all the gaps, but we can help with some of them.

All that being said, we recommend that you speak with your CPA and accounting professionals to get their take on which QuickBooks version you should use. While analyzing your business might point to a particular QuickBooks flavor, a lot of the decision comes down to preference.

Finally, do an internet search and look for the differences between QuickBooks Desktop and Online. Just be sure you are looking at recent articles because as we stated earlier the functions are constantly changing and being updated. Decide if the shortcomings in one version of QB are deal breakers for you. Here’s a great place to start: Radio Free QuickBooks

At the end of the day, you want to pick the QuickBooks version and flavor that most closely fits your business model AND will grow with you. There is no right or wrong answer when it comes to iPoint unless you ask our trainer. He definitely has his preference!

Last modified: 14 Apr 2021

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